Privacy Policy


Our Commitment to your Privacy

We are dedicated to maintaining the confidentiality of your medical information. We will create records regarding you and the treatment and services provided to you. The law requires us to protect the privacy of health information that identifies you. This type of information is considered protected health information (PHI). We also are required by law to provide you with this notice of our legal duties and the privacy practices that we follow in concerning your PHI. By federal and state law, we must abide by the terms of the notice of privacy practices that we have in effect at the time. We must provide you with the following:

  • How we may use and disclose your PHI.
  • Your privacy rights with respect to your PHI.
  • Our obligations concerning the use and disclosure of your PHI.

We May Use and Disclose Your PHI Without Your Written Authorization in the Following Ways:

  • Treatment: In order to treat you or assist others in your treatment we may use or disclose your PHI. For example, we may ask you to have lab tests such as a scraping or biopsy. We may disclose your PHI to other health care providers including referrals and consultations. We might use your PHI to order to write prescriptions for you, or we might disclose your PHI to a pharmacy. Unless you object, we may disclose PHI to a member of your family, relative, close personal friend, or other person identified by you who is involved in your health. We will limit the disclosure to the PHI relevant to that person’s involvement in your health.
  • Healthcare Operations: We may use your PHI to better our business. Your PHI may be used to evaluate the quality of care you received or to conduct cost-management and business planning activities.

Uses and Disclosures of Your PHI in Certain Special Circumstances:

  • Disclosures required by law.
  • Public Health Risks: We may disclose your PHI to public health authorities that are authorized by law to collect or receive information of any of the following reasons: preventing or controlling disease or injury; notifying a person regarding potential exposure to a communicable disease; reporting reactions to drugs or problems with products or devices; investigating child abuse; investigating abuse or neglect of an adult (including domestic violence).
  • Health Oversight Activities: We may disclose your PHI to a health oversight agency for activities authorized by law, such as investigations, inspections, audits, surveys, licensure and disciplinary actions; or other activities necessary for the government to monitor certain programs.
  • Research: We may use or disclose your PHI for research purposes. For example, we might disclose your PHI in a partially "de-identified" form (a form from which information that identifies it as relating to you has been removed). That information may then be pooled together with similar information from other patients to publish a report regarding data and statistics about certain skin conditions.
  • Serious Threat to Health or Safety: We may use or disclose your PHI when necessary to reduce or prevent a serious threat to your health and safety or the health and safety of another individual or the public.
  • Law Enforcement

Your Rights Regarding Your PHI:

  • Confidential Communications: You have the right to request that we communicate with you about your health and related issues in a particular manner or location. For instance, you may ask that we contact you at home, rather than at work. You must make a written request for such a wish.
  • Requesting Restrictions: You have the right to request restrictions on the disclosure of your PHI, such as only to certain members of your family. We are not required to agree to this request. In order to make such a request, you must submit the request in writing, and it must be clear and concise.
  • Inspection and Copies: You have the right to obtain a copy of your PHI. We may charge a fee for the costs of copying, mailing, labor and supplies associated with your request. We may deny your request to inspect and/or copy in certain limited circumstances. However, you are entitled to request a review of the denial.
  • Amendment: You may ask us to amend the PHI we maintain in your medical records if you believe it is incorrect or incomplete. You must provide a written request explaining why you believe an amendment is necessary. We may deny your request if we believe the information is accurate and complete or if the information was not created by us or kept by us.
  • Accounting of Disclosures: You have the right to request a list of certain non-routine disclosures we have made of your PHI for purposes other than treatment or health care related operations. Disclosure of your PHI as part of routine patient care is not required to be documented, such as a physician sharing your information with another physician. In order to obtain an accounting of disclosures, you have to submit your request in writing. All requests must state a time period, which may not be longer than six years from the date of disclosure. The first list you request within a 12 month period is free of charge, but we may charge you for additional lists within the same 12 month period.
  • Right to Paper Copy of This Notice
  • Right to File a Complaint: If you believe your privacy rights have been violated, you may file a complaint with us at Virtual Dermatologic, LLC 7 S Howard St. Suite 218, Spokane WA 99201 or with the Secretary of the Department of Health and Human Services at 200 Independence Avenue, S.W., Washington D.C. 20201. All complaints must be submitted in writing.
  • Right to Provide an Authorization for Other Uses and Disclosures: We will obtain your written authorization for uses and disclosures that are not identified by this Notice or permitted by applicable law. Any authorization you provide to us regarding the use and disclosure of your PHI may be revoked at any time in writing. After you revoke your authorization, we will no longer use or disclose your PHI for the purposes described in the authorization. However, we are required to retain records of your care.
  • Right to Notification of a Breach of PHI: You are entitled to notification of any unauthorized acquisition, access, use, or disclosure of your PHI as a result of a security breach.